Privacy Policy
Last Updated: October 1, 2018
The following privacy
policy explains to you what personal data (as defined below) of yours we process
when you use this website, which is made available to you by Dethlefsen &
Balk, Inc.
Purpose of data
processing
Personal data refers to any
information about the personal or material circumstances of an identified or
identifiable person. This includes information and details such as your name,
address or other postal address, phone number or also your email address.
The company collects, uses and stores personal data for the following
purposes:
• when initiating business
• when ordering goods (data
collected includes first name, surname, postal address, bank details, phone
number and/or email address)
• when registering for online store access
•
when contacting us
• when requesting a catalogue
• when listing
partners
• when submitting job applications
Data is processed in order
for us to perform our contract with you, in accordance with your consent, as
necessary to meet our legal obligations, and otherwise as necessary for our
legitimate interests, as such terms are defined and understood under the
European General Data Protection Regulation.
The personal data is used
within our company and shared with our affiliates and only shared with other
companies if they are involved in the performance of the contracts entered into,
the provision of this website and its related services or in service delivery in
some other way. Where necessary, we have entered into contracts with these
companies that limit such companies’ use of your personal data so that you are
provided with additional protection.
Data processing when using
our website
Our website can also be used to a limited extent
without entering personal data. Access data related to individual persons is
stored where the website features an option to enter personal data (email
addresses, names or addresses). Generally, personal data is stored and processed
on servers either in the US or in Germany. Users provide this data solely on a
voluntary basis. All data is encrypted using SSL technology. By entering your
data, you give your consent to it being used and stored as part of the
applications described below.
Customer
account
We collect and process personal data if you voluntarily
communicate it to us with your order, when contacting us (e.g. using our contact
form or by email) or when opening a customer account. Each data entry form shows
you what data is processed by identifying the piece of data collected.
When registering for access to our online store, the data you enter is
used to set up a customer account and processed for the purpose of using our
offering. Users can see the data we store under “My Data” in the online store
after creating a customer account. This includes: name, email address, postal
address and phone number. Users receive an email with their login data (username
and password) after registering for access to the online store. Users can use
their customer account to view placed orders and account data, for example,
invoice and delivery addresses.
The following data must be collected and
processed in order to finalise orders and payment: first name, surname, postal
address, email address and phone number. It is also possible for users to have
their invoices sent to them by email if desired.
We only store your
personal data for as long as it is necessary. When your personal data is no
longer required or there are no longer legal grounds to keep it, it will be
erased by no later than when tax and statutory retention periods expire (i.e. 10
years). If we cannot erase your personal data for technical reasons, it will be
restricted from further processing. You have the option at any time to have your
data restricted from processing at an earlier date by sending a request to
Info@dethlefsen-balk.us.
Transfer to third
parties
In order to have goods delivered by external
contractors, D&B shares the details necessary for completing the order with
these companies. The following data is transferred: company, postal address and
products ordered, and, where necessary, also name of the contact person, email
address and phone number. We never forward details concerning your payment
method. All companies are contractually required to use the data only for
finalising orders and not for any other purposes, including advertising. We may
also share your personal data with any of our service providers used to
facilitate the provision and hosting of this website and its features and
functions.
Partner listing
We do not publish any
personal data on our list of partners if you have not explicitly asked us to.
However, if you email us at Info@dethlefsen-balk.us to explicitly opt-in to be
included in our list of partners and to have your entry contain personal data,
we will publish your contact details on an indefinite basis under the ‘Our
Partners’ heading on our website after reviewing those details.
The
storage, publication and disclosure of the data for this listing is based on
your consent and opt-in as set forth above. Please be aware that we can modify
or delete your entry on our list of partners at any time if you email us at Info@dethlefsen-balk.us.
Protection
of job application data
We process personal data from job
applicants. This may include general information about you as a person (such as
your name, address and contact details), details about your professional
qualifications and education and training background or other details that you
convey to us in connection with your application. The purpose for processing
data is to fill the relevant vacancy based on your consent in providing us this
information for such purpose
If an applicant is given a contract of
employment, his/her personal data is stored and processed further to administer
the employment relationship in accordance with applicable laws.
If an
application is rejected, the associated documents will be retained for a maximum
of six months based on our legitimate interests to maintain a record of your
application.
We will obtain your prior written permission before keeping
your application documents and your personal data associated with it in an
applicant pool over the long term for the purpose of contacting you again in
case of future vacancies. It is also possible for you to request that we keep
your documents for a longer period of time. If you give your permission for us
to use your data for an extended period of time, we will keep your application
documents for a maximum of two years.
If the collection or processing of
your personal data is based on your consent, you can withdraw this consent at
any time with effect for the future. The processing of your data prior to the
time you withdraw consent will remain lawful even if you do withdraw
consent.
Email newsletter
Our regularly published
newsletter informs you of our offers, current news and services.
We
contract Newsletter2Go, Nürnberger Strasse 8, 10787 Berlin, Germany for the
delivery of our newsletter.
The email address saved when registering or
entering into the contract is transmitted to Newsletter2Go and processed.
Newsletter2Go is prohibited from selling your data or using it for purposes
other than sending the newsletters.
You can, at any time, withdraw
consent to having your email address stored and used to send the newsletter.
This will simultaneously void the consent you have given to receiving
newsletters via Newsletter2Go. You will find a link to unsubscribe from the
newsletter at the bottom of each newsletter or you can send an email to unsubscribe@db-hh.de.
Receipt
of information about similar products
If we receive your email
address in connection with the sale of goods or services, we reserve the option
to send you offers via email pertaining to products similar to those you have
already purchased from our range. You can, at any time, object to this use of
your email address by sending a message using the given contact addresses (or
also Info@dethlefsen-balk.us). We will remove your email address from our active
mailing list within thirty (30) days.
Cookies
Cookies are small files
that your browser stores on your device in a record specially set aside for this
purpose. Because cookies are merely simple files and not executable programs,
they do not pose any risk to your computer. Cookies do not contain any personal
data. These cookies can show, for example, if you have already visited a
particular website. Most browsers accept cookies automatically, however, you can
change your browser’s settings so that it does not store cookies or so that it
asks for your explicit permission before storing a cookie. In addition, you can
delete cookies that have already been set at any time. Please note that
deactivating cookies may lead to limitations on the use of our
website.
We use cookies for our website. The reason for using
technologically required cookies is to simplify use of our website for users and
enable certain functionality. By setting cookies, our web server can identify
your browser, your individual settings on our websites and, if applicable, parts
of your login data in encrypted form, and in doing so, make it easier for you to
use our website.
We cannot offer some of the functions on our website
without using cookies. For this it is necessary to identify your browser even
after you switch websites. The user data collected through technologically
required cookies is not used to create user profiles.
Due to the
automatic collection of data using cookies, we do not honor “do not track”
requests.
The legal grounds for processing personal data while using
cookies are our legitimate interest in being able to provide the
website.
Cookies are saved on the user’s computer and transferred to our
website from it. Your browser’s settings give you the option to reject cookies,
delete cookies from your computer, block cookies or receive requests before
cookies are set. You may not be able to fully use all functions on our website
if you deactivate cookies for our website.
Web
analytics/advertising
Data that we collect through your visits
to our website, for example, pages you are interested in, is only processed by
us in anonymized form. We work with the Google Analytics service from Google
Inc. You can object to the anonymous processing of your data.
You can use
the deactivation add-on to prevent Google Analytics from being run on any
website (only applies to desktop applications):
Link to deactivation
add-on
Information about Google Analytics
We
use Google Analytics, a web analytics service provided by Google Inc.
(‘Google’). Google Analytics uses cookies, that is, small text files that are
saved on users’ computers to enable analysis of their use of this website. The
information generated by cookies about the usage of this website is usually
transmitted to a Google server in the United States and stored there.
Google uses this information on behalf of the website operator to
evaluate usage of the website, compile website activity reports and perform
other services associated with website activity and Internet usage for the
website operator.
Users can prevent cookies from being stored using the
relevant setting in their browser software, however, users should be aware that
they may not be able to completely use all of this website’s functions in that
case. Users can also prevent the logging of data generated through the cookie
and their use of the website (including their IP address) by Google and the
processing of this data through Google by downloading and installing the browser
plug-in available via the following link:
http://tools.google.com/dlpage/gaoptout?hl=en
You
can find out more about Google’s use of data for advertising purposes and your
options for changing settings and objecting on Google’s website:
https://www.google.com/intl/en/policies/privacy/partners/
(‘How Google uses data from sites or apps that use our services’),
http://www.google.com/policies/technologies/ads (‘How
Google uses cookies in advertising’),
http://www.google.com/settings/ads
(‘Manage information that Google uses to show you ads’) and
http://www.google.com/ads/preferences/
(‘Ad personalisation’).
If you do not want to receive those kinds of
advertisements, look for the "Ad Choices" icon in the advertisements, which will
contain a link to the privacy policy of the ad network that will provide you
with information on how to opt out of receiving such targeted advertising.
You can also visit the websites National Advertising
Initiative Consumer opt-out page at http://www.networkadvertising.org
or the Digital Advertising Alliance Self-Regulatory Program at http://www.aboutads.info to change your
consumer preferences with respect to certain online ads and to obtain further
information about third-party ad networks and online behavioral
advertising.
Additional Uses of Your
Data
We may use collected data and share it with third parties
if we believe it is necessary to operate our website or to protect our rights or
the rights of others, including disclosing data necessary to identify, contact,
or bring legal action if our contracts, terms, or policies are violated or if
required by law.
All collected data is exclusively our property. However,
if we undergo a change or contemplated change in control, acquisition, merger,
reorganization, or asset sale, all collected data may be transferred, sold,
shared, or otherwise disclosed to any potential and actual successors, which
will be bound by this Policy as it applies to collected
data.
Children
We are committed to protecting
children’s privacy. Our website is not directed at children under 16 years of
age. We do not knowingly collect, use, or share data from children under 16. If
a parent or legal guardian learns their child provided us with personal data
without his or her consent, please contact us.
Data
Security
We use commercially reasonable technical and
organizational measures to help secure all collected data against loss, misuse,
and alteration. While we cannot guarantee it, we use industry-standard
protections to help safeguard against such occurrences. If a breach of our
systems occurs, we will notify you of the breach as required under applicable
law.
YOU UNDERSTAND THAT NO DATA TRANSMISSION OVER THE INTERNET OR A
MOBILE DEVICE CAN BE GUARANTEED TO BE 100% SECURE. WHILE WE STRIVE TO PROTECT
YOUR PERSONAL DATA, WE DO NOT GUARANTEE THE SECURITY OF PERSONAL DATA AND YOU
PROVIDE PERSONAL DATA AT YOUR OWN RISK.
Third-Party
Websites
Our website may link to, or be linked to, websites not
controlled by us. We are not responsible for third-parties’ privacy policies or
practices. This privacy policy does not apply to any third-party websites or to
any data that you provide to third parties. You should read the privacy policy
for each website that you visit.
Right of access, rectification,
erasure, restriction of processing, objection and data portability
Right
of access
If requested, we will, at any time, give you
information free of charge about whether we process your personal data and, if
so, what personal data of yours we process. A right of access does not apply if
providing such information would disclose other information that, due to
legislation or by nature, ought to be kept confidential, particularly due to the
overriding legitimate interest of a third party.
Right to
rectification
You have the right to obtain rectification of
incorrect personal data concerning you at any time from the controller.
Right to erasure
You have the right to obtain
from us the erasure of your personal data or its blocking from further
processing if erasure is not possible for technical reasons. If the data is
required for the performance of the contract or to implement measures prior to
the contract, early erasure of the data is only possible if contractual or legal
obligations do not oppose erasure.
Right to restriction of
processing
You have the right to obtain from us the restriction
of the processing of your personal data by contacting us as set forth below. You
may not opt out of certain uses of your personal data that are necessary for us
to carry out the services you may have requested and understand by doing so that
we may be unable to provide you the services requested.
Right to
object
You have the right at any time to withdraw your consent
to the processing of your personal data with effect for the future.
If
you have given consent to your personal data being processed and withdraw that
consent, the processing until the time of withdrawal of consent will not be
affected by that withdrawal.
You can address your requests for
information, rectification, erasure and restriction from processing, and
withdrawal of consent and objection to further use of your personal data on the
basis of any consent granted to us, to:
By post:
Dethlefsen
& Balk, Inc.
203 N. LaSalle Street
Suite 2550
Chicago, IL
60601
By phone:
312-628-8917
By fax:
312-669-1169
By email:
Info@dethlefsen-balk.us
Right to data portability
You have the right to
obtain personal data concerning you, which you have supplied to our company, in
a structured, commonly used and machine-readable format. You also have the right
to transmit that data to another controller without hindrance from us where the
processing is based on consent or a contract and the processing is carried out
by automated means.
Subject to changes
We reserve the right to make
changes to this privacy policy at any time while complying with legal
specifications. All changes will be effective immediately upon posting to the
Site. Material changes will be conspicuously posted on the Site or otherwise
communicated to you.